Arrival/Departure
Participants are required to arrive on Monday, April 19 and depart from the hotel NO EARLIER than 1 pm on Thursday, April 22. Please allow enough time for transportation between hotel and airport.
Air Travel
Once you are fully registered and a confirmed participant for the conference, you will be able to book your air travel through our conference organizers at NXTevent and their travel partners. All travel must be booked through the NXTevent and their travel partners. Written authorization will be required to receive reimbursement for booking through another method.
Booking Air Travel: Complete Your Travel Profile
Please follow these steps to secure your air travel arrangements:
- Download and complete the Travel Profile Form (Word .doc) including the check box and your signature at the bottom of the form. Please complete the Travel Profile Form after you have received travel approval from your agency and you have reviewed the cancellation policy. NOTE: When completing the Travel Profile form, make sure to use your legal name. Itinerary/Plane ticket will be issued using the name you provide on the form. It should match your identification.
- Within 30 days of being confirmed on the program as a participant, return the completed Travel Profile to our conference organizer at: or Fax to 617-307-6257.
- You will receive a response to your Travel Profile within 7 - 14 business days with your final booking confirmation.
- If you have any special requirements or needs, please contact our conference organizers at NXTevent:
or 888-247-1419
Guidelines for Travel To/ From This Conference
- The total cost of air travel including ticket and taxes should not exceed $500.00. Some exceptions may apply.
- Written authorization to book outside of the pricing guideline is required; alternatively, the registration may elect to pay the difference in the cost of the ticket for ticketing and routes of their choice and remit payment directly to the travel agency for the difference.
- All tickets must be booked no later by February 26; however, you are encouraged to book your travel as soon as you receive approval for travel by your agency.
- Although our organizers will do their best to honor the preferences outlined in your profile, your final air travel purchase will be based upon price and availability at the time of your booking
Ground Travel
Shuttle Service between the SFO airport and hotel is available at a cost of $16.00-18.00 each way. Shuttle service is available through SuperShuttle at the San Francisco International Airport.
Please call (800-258-3826) www.supershuttle.com to place your reservation.
A taxi will cost approximately $45.00 one way.
Participants are encouraged to choose the most economical form of transportation. Reimbursements will be made for roundtrip travel between the airport and the hotel up to up to $ 65.00. Receipts are required.
Meals
NPD will provide a daily breakfast, lunch and afternoon refreshments April 20-22, 2010. Participants are asked to identify any special dietary restrictions on the registration form. Dinner will be on your own; participants will be reimbursed at the federal rate of $36.00, on April 19, 20, and 21.
VEGETARIAN MEAL REQUESTS
If you are in need of vegetarian meals, please indicate so in the Comments/Special Needs box during profile creation at NPD or in your existing Profile if your have one. Or you may inform Ellaine Ramos (e-mail:
or phone: 415-242-2615) by April 9, 2010.
Dress
Participants should plan to wear casual/comfortable clothing. Weather in the San Francisco is variable; the weather in April usually ranges from 50-65 degrees. We recommend you wear layered clothing since temperatures in the meeting rooms may fluctuate. Comfortable walking shoes are recommended for those who would like to participate in physical activity opportunities and enjoy the hilly streets of San Francisco.
Reimbursement
The San Francisco Unified School District (SFUSD) and National Professional Development (NPD) will reimburse approved travel and meal costs, not already provided, for team members.
Please keep all original receipts and submit to SFUSD, NPD for reimbursement. Participants will receive reimbursement forms with the agenda packet/materials on day 1 of the event.
Reimbursable/Covered Expenses
- Airline flight; $500 maximum. Once you are fully registered and a confirmed participant for the conference, you will be able to book your air travel through our conference organizers at NXTevent. See Air Travel information above.
- Baggage fee for up to one bag per traveler
- Hotel Room and tax for April 19-21, 2010
- Shuttle/taxi between the SFO airport and Argonaut hotel
- Mileage for individuals pre-approved to drive to the event (Rate of $.50 per mile). Team members are encouraged to carpool.
- Parking at the hotel for those driving to the event
- Meals not provided during the conference session - Dinner on April 19, 20, and 21
Non-Reimbursable Expenses
- Mileage to/from home airport
- Parking at the home airport
- Excess or overweight baggage
- Meals while traveling to/from the event
- Rental cars
- In-room internet charges
- Incidental hotel charges (room service, gift shop, phone charges, etc)
Travel Support Letter
Travel Support Letter from CDC (pdf)
Evening Entertainment
For those of you interested in planning for some evening entertainment (after 5 pm) please check out the following website http://www.goldstar.com/events/browse/94109
Questions?
If you have any questions about the San Francisco Event, please contact:
Kim Coates 415-242-2615
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